In an effort to reduce communication costs, many businesses and organizations are always looking for innovative ways, and one solution is to use server software to send and receive faxes over a network. With a server softwarethen directly from the user’s computer it can send and receive faxes, email-to-fax, and fax-to-email using the Internet connection, network infrastructure, and email.
Integrated with email, fax, paper, and toner costs can be reduced, and it’s easy to install—a plus of the software. In order to operate in sending and receiving faxes, like a fax machine does, the fax server software requires a fax modem.
Most fax software has a feature to automatically print all incoming faxes. Some programs also store settings when they are turned on and their data archiving feature is selected. Some programs require a separate phone line and some do not. The operating system used for the fax server software may work well, including Windows 7, Windows XP, and Windows 2000. However, there are some software servers without an Internet connection that can be used directly with the modem.
There are several aspects that should be taken into account when purchasing the software:
First of all, technical support must be provided by the provider.
Secondly, the Fax software has a program that allows you to solve the problem and/or without the need for any training, it is as easy to use as counting 123.
And third, to facilitate communication, fax software must be merged with another company’s system.
Some Fax Server Software Features
A variety of data formats that fax software must contain in the server backup, including: Microsoft Office files, Rich Text Format (RTF), Portable Document Format (PDF), Post Script, and PTF , Word Perfect Office. In addition, the software must have a function to store faxes.
While other features that must be owned by fax software such as address books, fax preview and web browser based client to send and receive faxes in almost every place in the world.
Number of fax software packages are offered and sold by many of the major vendors at an affordable price, such as Copia International, Rightfax (Captaris), Esker Software, Biscom, Castelle, Omtool, Equisys, and FAXmaker (GFI).
The basic requirements that must be met for the fax server software to work well is to include a Pentium class PC with one of the versions of Windows, compatible with fax modem, 256 MB of RAM and 40 MB of disk space.
Suggestion
The suggestion for you before purchasing a fax server software is to do a thorough study of the basic requirements and actual features of a particular software package. There is nothing wrong with trying to fax in the free version of the server software that the provider offers before buying the full version of their software.
