Although web conferencing sounds complicated and intimidating, it really isn’t. You can be set up and ready for a web conference in no time. You can follow these steps to set up a web conference with any web conferencing provider, such as WebEx, Adobe Connect, GoMeetNow, or the company of your choice. I have found GoToMeeting to be particularly easy to use. In five simple pieces, you’re up and running and ready to have your meeting.

Step 1:

Download the app. This usually requires you to sign up for a free trial or pay for your subscription. Once you’ve signed up, simply click on auto setup. Please wait while your computer automatically installs the application.

Step 2:

Click on the app menu and select ‘meet now’ or the specific language for the app you are using.

Step 3:

Invite other people to the meeting. You can do this by entering email addresses, phone numbers, or by sending them an instant message.

Your attendees can choose to phone in or use your computer’s speakers and microphone.

Step 4:

You can share something from your computer screen. You can choose to show the entire screen or just one app.

Step 5:

Your attendees can see what you see on your screen. You can share control of your screen with an assistant. You can even change the screen the group is viewing.

It just doesn’t get any easier than this. Think of how much time and money you’ll save by not having to physically be in the same space at the same time to meet. People can go home to their families instead of spending the night in a hotel room. It’s simply a better way to do business. Nobody has to fight with their luggage in an airport, fight security, sit next to a stranger on a long flight, or even take a taxi from the airport. It just makes the whole process of having a meeting so much simpler.

When your employees’ personal lives are happier, your employees are happier. Happy employees are productive employees. If you are meeting with clients instead of employees, this is still a plus. You will start the meeting much more refreshed than if you had to travel to the location. No one is at their best when they have to fly somewhere to make a presentation or meet someone. Traveling is difficult even for the most experienced travelers. Jet lag and irregular hours take their toll.

This is simply a cleaner and easier way to do your business. There is less clutter and clutter in every way. It makes everyone’s life easier and that’s good business no matter how you spin it. Take a look at a web conferencing company today and see how they can help simplify your life. Like I said, I like GoToMeeting, but there are a lot of companies around.